Award Documentation


When e-mailing examinations@surrey.ac.uk  for any of the documentation below, please provide the following information:  
 

  • Full name at time of graduation
  • URN if known
  • Date of birth
  • Institution attended
  • Award received (eg: Bachelor of Science)
  • Title of programme (eg: Psychology)
  • Year of Graduation
  • Address to which the letter(s) / transcript(s) / certificate should be sent

When requesting multiple copies of transcripts please also include:

  • Whether the transcripts need to be sealed individually

Letter Confirming Award   

Recently Awarded Students

A letter confirming a degree award will be issued after the Senate Progression and Conferment Executive has officially approved the result. All currently graduating students are entitled to one free copy of this letter.


Letters for current students and letters specifically required for the Greek authorities should be requested from the Student Registry Centre using their standard letter request form.

Former Students

Alumni who require a letter confirming that they were a student at the University of Surrey, or any of the Associated Institutions should contact the Assessment and Awards Office, by e-mail examinations@surrey.ac.uk or by letter to the address at the bottom of this page.

There is a charge of £12 for 1 to 6 copies but you must make it clear how many you want at the time of request.

Payment methods are outlined at the bottom of this page.


Transcripts

All graduating students are entitled to one free copy of their transcript which will be issued approximately 2 weeks after their award is made.

If you require additional copies there is a charge of £35 for 1 to 6 copies but you must make it clear how many you want at the time of request. For former students who require a copy of their transcript, the charges outlined above also apply.

Former students of all Associated Institutions should contact the Registry of the Associated Institution they attended for transcripts related to their period of study.

Payment methods are outline at the bottom of this page.


Replacement Certificates

Award Certificates

Undergraduate students who are not eligible to attend the degree conferment ceremony will receive their award certificate by post shortly after the meeting of the Senate Progress and Conferment Executive at which they are awarded.

All undergraduate and postgraduate students who are eligible to attend a degree conferment ceremony will receive their certificate at the ceremony.  If you do not attend the ceremony the certificate will be posted to your home address after the ceremony.  Please make sure your home address is up to date before you leave.  

If your certificate has not arrived within 1 month of you receiving confirmation that the certificate has been posted please contact the Assessment and Awards office to report this.  If you do not inform the Assessment and Awards Office of a missing certificate within 12 months of your award, there will be a fee of £45 to re-issue the certificate, regardless of whether your address details are correct or not.

Replacement of Original Award Certificate

The Assessment and Awards Office is responsible for issuing award certificates to all University of Surrey, University of Surrey Roehampton and Associated Institution students.

Applications should be made in writing to the address below, or via e-mail to examinations@surrey.ac.uk and must state the reason for requesting a new original certificate.

Replacements can only be issued in cases where the original has been irretrievably lost. In view of this, those applying for replacements are reminded that their letter or e-mail constitutes a declaration that this is true.

There is a fee of £45 for this service.

Payment methods are outlined at the bottom of this page.
 

Certified Copies   

Authenticated Photocopies of Award Certificate

Photocopies of original certificates may be sent to the address at the bottom of the page.

Alternatively certificates may be scanned and e-mailed to examinations@surrey.ac.uk

A member of the Assessment and Awards Office staff will stamp and sign the photocopies as authenticated copies of the original document, and then return them to a specified address.

There is a charge of £12 for 1 to 6 copies but you must make it clear how many you want at the time of request.

Payment methods:-

Payment must be made to the cash office either by credit card; bank transfer or cash. Cheques will not be accepted. The Cashiers Office can be contacted on +44 (0)1483 682101 between 09:30am and 3:30pm Monday to Friday. You can also pay online using the link below:

https://store.surrey.ac.uk/browse/product.asp?catid=104&modid=1&compid=1

Turnaround Times

Transcripts and letter of confirmation / authentication are normally produced with *10 working days of confirmation of receipt of fee


Replacement degree certificates are normally produced within *20 working days from confirmation of receipt of fee


*NB during busy periods, this may take a little longer

Address:

University of Surrey

Assessment and Awards Office

Academic Registry

Senate House

Guildford

Surrey

GU2 7XH